From floods to fires, to computer malfunctions and hurricanes, the impact of a natural or man-made disaster can have detrimental effects on your business. Almost every organization can expect to experience a serious incident at least once during the span of their existence, and a recover plan should but an imperative part of your business plan.
With a comprehensible plan for you and your employees to follow in the event of a disaster, you can rest easier knowing normal operations can continue on. Without planning in advance for these types of scenarios, you run the risk of loosing valuable resources and production time when the worst occurs.
A disaster recover plan needs to safe guard your business and must be easy to implement during a hectic situation. Have a step-by-step process in place that will consider various issues that might have affected your business due to the disaster. Develop the plan with various member of your team to ensure many important factors have been taken into consideration. The team should include IT staff, executives, Human Resources personnel and any other appropriate managers. All employees should be aware of the plan, and a hard copy should be stored in an accessible onsite location as well as other secure locations in case it needs to be accessed remotely. Keep in mind you may have to update the plan on a regular basis to ensure it includes any new changes to your business, as well as to ensure it will provide for any new scenarios that can distress your company.
In a perfect world, the disaster recovery plan would be the last resort. Implementing precautionary measures can prevent any complications in the first place. It is critical to back up data and software on a daily or weekly basis in secure locations that can be easily recovered. Surge protectors will also minimize the effect of power outages on electronic equipment, and an uninterruptible power supply and backup generator will keep things going in the event of a power failure.
Having your recovery plan in place, however, is half the battle. It is in the best interest of the company to test and revise the plan regularly. This means running a full out test of the plan with all the key players present to ensure there are no set backs.
Following the devastation of a disaster big or small, your business has several challenging steps ahead. One is to restore essential services to your customers and employees. Another is to ensure the health and safety of employees once they return to the facility. This can include inspecting the building and replacing furniture and amenities, and ensuring the plumping and electrical are to par. A well organized and ready to utilize crisis management plan will not only keep your employees feeling safe and comfortable at their workplace, but also help the company get back on its feet quickly. Communicating with employees is very important. This should be done through multiple modes to ensure they are receiving the latest updates and understand what the plan is to get back to a normal working environment.